Alarm Clock Counting Down To A Deadline

Time is Running Out to Comply with Upcoming EEO-1 Reporting Deadline

With a September 30 deadline looming, employers with 100 or more employees need to prepare and submit EEO-1 Component 2 information.

The Component 2 requires employers to report wage information from W-2 forms along with total hours worked by employees by race, gender and ethnicity within 12 pay brackets falling between October 1 and December 31, 2017 and 2018. The deadline is September 30, 2019.

Employers can use the EEOC portal to file 2017 and 2018 pay data.

A few key points to remember when filing your information:

  • If you have multiple business locations, you will need to file completely separate reports for the consolidated company, company headquarters and each individual business location.
  • For exempt employees, employers must report actual hours worked. You can report actual hours worked, if recorded, or a report based on “proxy” hours (40 hours for a full-time employee and 20 hours per week for part-time exempt employees)
  • Employers are directed to use “Box 1 – Wages, tips, other compensation” of the IRS Form W-2 to identify the compensation band in which to count an employee

The EEOC provides additional resources for filers, including Frequently Asked Questions (FAQs), sample data collection corm, instruction booklet for filers, user’s guide, fact sheet, and more, are available at https://eeoccomp2.norc.org.